Guides for running a better HOA
Practical advice for boards and community managers on rental caps, elections, amenities and reaching every homeowner.
7 min read
HOA rental caps explained, and how to track one without a spreadsheet
How rental caps work, the five lists every capped community keeps (allowed, monitoring, detected, unauthorized and variance), and why a timeline for every home beats a Google Sheet.
- Rental Caps
- Rental Tracking
- Rental Detection
5 min read
Gate cards and sign-in sheets: why HOA pools need a real check-in system
A gate credential opens the gate for whoever holds it, and a sign-in sheet proves nothing. What one large community learned, and what a pool monitor needs to know at the gate.
- Pool Access
6 min read
How to run a rental analysis before your HOA sets a rental cap
Before a board votes on a rental cap, it needs to know how many homes are rented today. Here is how to count them from public records, turn the estimate into a number you can defend, and get the amendment passed.
- Rental Caps
- Rental Analysis
- Homeowner Voting
4 min read
How to track an HOA rental cap once it is in your CC&Rs
A rental cap is only as good as the count behind it. How to keep a live number, handle grandfathered homes and variances, and keep the record straight through board turnover.
- Rental Caps
- Rental Tracking
4 min read
How to find unregistered rentals in your HOA
Most unregistered rentals are discovered by accident. The signals that point to a rented home, where to look for them, and what to do when you find one.
- Rental Detection
4 min read
Reaching quorum: how to get more homeowners to vote in HOA elections
HOA elections rarely fail because owners disagree. They fail because not enough owners vote. Practical ways to remove the friction, count paper alongside digital, and watch turnout while there is still time.
- Homeowner Voting
- Board Voting
- Text Messages
4 min read
Running a community pool with pool monitors
How large communities keep their pool for residents: checking people in at the gate, handling guests, issuing warnings and bans, and keeping a record of who used it.
- Pool Access
3 min read
Email or text? How HOAs can reach every homeowner, and prove it
When to email, when to text, how to send only to the homes a message concerns, and why knowing what was actually delivered matters more than pressing send.
- Text Messages